Q: What is a Fiscal Year?
A: MICA operates on an annual "fiscal year" (not a calendar year), that runs from June 1–May 31.
Q: What is the Accounts Payable (AP) Processing Schedule?
A: Check requests are cut once per week and are required to be approved in Workday by Tuesdays at 4:30 p.m.
Requests marked with "HOLD" handling code are available on Mondays by 12:00 p.m. in the AP Office. Checks not marked for pick-up will be mailed directly to the supplier/payee.
Q: How should I send AP requests to the Finance Office?
A: See: Who Do You Need to Pay (PDF)
Q: What forms do I need to get this vendor or person paid?
A: It depends on who you need to pay; refer to the Who Do You Need to Pay on how to pay.
Q: What is the process for requesting money in my budget for new positions, increases, etc.?
A: There is an annual budget process in place at MICA in which budget requests are considered. Two key points in the process are established for additional funding considerations. The first is during the spring term when the upcoming fiscal year budgets are being prepared and approved by the VPs. The second is during the summer and early fall term when the VPs have historically considered additional spending as a result of higher than budgeted enrollments.
Please feel free to contact Brigitte Sullivan (x2209 or bsullivan01@mica.edu) for budget adjustments with current allotted funds, but all new/increased funding requests must go through your division manager/VP for consideration. Salary increases, new positions, department increases, etc. cannot be added to the budget without the proper approval process.
Q: How do I request a journal entry?
A: To correct a transaction that was posted incorrectly, please complete this form and email it to Joyce Uhm (juhm01@mica.edu). The same email or signature authorization rules apply to JEs as do with other AP payments.
Q: How do I Request a Cash Advance?
A: Spend authorization requests must be approved in Workday by Tuesday at 4:30 p.m. to receive a check on Monday of the following week.
All cash advance questions should be directed to Lucy Gitaka (x4256 or lgitaka@mica.edu).
Q: How are Stipends handled?
A: All stipends should be requested using Request for Semester Pay in Workday.
Q: Where do I send deposits?
A: Send or hand deliver all deposits to David Zeit (x4220 or dzeit@mica.edu) in the Student Accounts office (Bunting 240). Please hand-deliver all cash deposits.
Q: What is the current MICA mileage reimbursement?
A: As of January 1,
Q: Who do I contact about M&T Corporate Card issues?
A: Contact Joyce Uhm (juhm01@mica.edu). Discuss M&T
Q: Who do I contact about MICA's Amazon Business Prime account?
A: Submit all Amazon Business Prime related questions to Quaneshia Armstrong (x2573 or qarmstrong@mica.edu).
Q: How does Petty Cash work?
A: MICA will reimburse small purchases (under $100 and no meals) via petty cash in the Student Accounts office. To request reimbursement, you'll need to complete a Petty Cash Voucher with attached receipts, have it signed by an authorized signer in your department, and bring it over to the Student Accounts office.
Q: How does Petty Cash work?
A: MICA will reimburse small purchases (under $100 and no meals) via petty cash in the Student Accounts office. To request reimbursement, you'll need to complete a Petty Cash Voucher with attached receipts, have it signed by an authorized signer in your department, and bring it over to the Student Accounts office.
Q: How are wire transfers processed?
A: For vendor wire transfers, please complete this form and email it to Jennifer Golden (x2366 or jgolden@mica.edu) with all supporting documentation. For independent contractors wire transfers, please follow the policies, procedures, and use the form located here and submit in Workday. All wire transfers incur additional fees that are coded to the same account string as the wire itself.
Staff Contact Information
| Staff Member | Responsibilities |
|---|---|
| Martin Lemelle Vice President of Finance and Business Services mlemelle@mica.edu or x2352 |
Oversees Accounting, Budget, Payroll and Student Account Services |
| Quaneshia Armstrong Controller qarmstrong@mica.edu or x2573 |
Oversees all accounting operations Accounting & financial reporting Audit management Compliance work - tax returns |
| Brigitte Sullivan Budget Director bsullivan01@mica.edu or x2209 |
Operating & Capital Budget
|
Associate Budget Director |
Operating & Capital Budget Financial reporting & analysis |
|
Tony Obele
Senior Systems Analyst
uobele@mica.edu or x2573
|
Supports functional systems and reporting for HR, Finance, Student Account Services, and Operations as well as interdepartmental technology projects and initiatives. |
| Melissa Buckingham Director of Payroll mbuckingham@mica.edu or X2123 |
Oversees Payroll Taxes and Deductions, Garnishments |
| Karen Mills Senior AP/Payroll Specialist (A-K) kmills@mica.edu or x2210 |
AP/Payroll processing (A-K of Vendor credit applications Void/reissue check requests Enters faculty contracts |
AP Payroll Specialist (L-Z) |
AP/Payroll processing (L-Z of Vendor credit applications Void/reissue check requests |
| Lucy Gitaka Assistant Controller lgitaka@mica.edu x4256 |
Cash advances 1099 reporting AmeriCorps reporting Accounting & financial reporting |
| Joyce Uhm Senior Accountant juhm01@mica.edu or x2502 |
M&T card expense report processing and administration (M&T Info. on Federal tax ID, W-9, Duns, sales tax exemption, copies of 990 or tax returns, etc. |
|
Staff Accountant
|
Journal entries Records auxiliary revenue - Postal Ops, Store, Library, etc. |
| Student Account Services | |
| Robinson Hernandez Director of Student Accounts rhernandez02@mica.edu or x4116 |
Oversees all Student Accounts operations |
| David Zeit Associate Director of Student Accounts dzeit@mica.edu or x4220 |
Cashiering and departmental deposits |
| Alex Whatley Student Accounts Specialist awhatley@mica.edu or x2212 |
Answer questions from students and parents |