We hope everyone has had a fun and productive semester. It's hard to believe summer is right around the corner, we’re almost there! To help our communities prepare for upcoming finals, 24-hour quiet hours will begin. Please note dates and information regarding this policy below.

 


24 Hour Quiet Hours Policy Information

Date Range - Friday, May 7, 2021 at 11 p.m. and will continue until commencement ceremonies on May 22, 2021

Purpose - This policy will help us all be respectful to students that live on campus as they are finalizing exams and projects. Please keep noise levels to a minimum and be courteous during finals. Thank you for understanding.


Spring Closing Information

Please read the information below as it will help you to have a smooth move-out process.

  • Housing officially closes for all non graduating students on Wednesday, May 19, 2021 at 12:00pm (noon).

  • Housing officially closes for seniors and those participating in commencement on Wednesday, May 26, 2021 at 12:00 pm (noon).


 Preparing for Move Out Resources

  • Your R.A. will be arranging a closing meeting to take place in your community. All on campus students must attend their closing floor meeting. They will provide you with all the necessary information to ensure a smooth check out. More information will be sent via email with details on how to attend.

  • Complete the Damage Declaration Sheet with your apartment- mates (explained in detail during the closing meeting). Additional information about damage appeals can be found under Housing Policies here

    • Damage declaration Sheets can be picked up in the lobby of each residence hall. Please return the sheet to the front desk once completed.

  • Complete the change of address form, available online at www.usps.com. All mail will be returned to sender after you move out unless you complete the form to have mail redirected to your summer address.

  • Clean your apartment completely (a checklist will be provided during the closing meeting). Do not leave any items in the hallway, lobby or in your apartment. Dumpsters will be available outside your residence hall to assist with trash disposal.Here is a suggested copy of a cleaning checklist.

  • Carts are available at each front desk for you to utilize when moving out. There is a 30 minute or less time limit for using a cart. Please be mindful of your fellow community members who are also utilizing this resource. 


 Final Steps for Housing Check Out

This Closing Checklist  will be reviewed in your RA’s upcoming floor meeting.  After all belongings are removed from your entire apartment and you have completed the closing checklist, you are ready for the next steps below. 

  • Key Return - Each student must return an apartment key and mail key. 

    • First Name, Last Name

    • Building Name

    • Room Number (ex: LH-101A)

    • Date of Check Out

    • Time of Check Out

    • On the key packet, with Campus Safety you will fill out the information below, place your room and mail keys inside, sign and seal the envelope. 

  • MICA ID Reminder - Please keep your MICA ID and exchange it when you return for the fall semester for an updated version.

  • Potential Costs Associated with Keys;

    • If your apartment key is not returned you will be charged a replacement fee up to $225.00. 

    • If your mail key is not returned you will be charged a replacement fee up to $25.00.

A MICA professional staff member will give your room a final inspection once all students have moved out. If you are found responsible for damages, you will be notified in June and your student account will be updated. There will be information regarding an appeal process for any damages found within the apartment and/or room. All damage billing will be placed on your student account. Please contact studentaccounts@mica.edu for any specific process questions you may have at this time. 

Campus Safety will be conducting a final walk through of each building at 12:01pm on May 19th, 2021.  If you are unapproved to be here you will be asked to vacate and charged the associated late fees as outlined below:

  • $100 for the first hour 

    • Charges automatically assessed for students who are still in their apartment at 12:01 pm of their check out date

  • $50 for each additional hour

    • This fine overview does not apply to students approved to stay for the summer. More information will be available for students who are approved to stay beyond the move out deadlines. 

 

If you have any questions about the checkout/move out process, please contact the Assistant Director of Residential Communities, Sharnelle Henry (shenry01@mica.edu).