We hope everyone has had a fun and productive semester. It's hard to believe summer is right around the corner, we’re almost there! To help our communities prepare for upcoming finals, 24-hour quiet hours will begin. Please note dates and information regarding this policy below.

 


Spring 2022 Closing Memo

 

Dear Residents, 

 

We hope that you've had a fun and productive semester. It’s been a pleasure spending this time with you and we hope that you’ve enjoyed your stay. As we wind down the semester, we want to share the following information with you. 

 

This email outlines pertinent information for all current residents to ensure a smooth transition from MICA's residence halls.

To help our communities prepare for upcoming finals, 24-hour quiet hours will begin as outlined below. Please note dates and information regarding this policy.

24 Hour Quiet Hours Policy Information

  • 24 Hour Quiet Hours

    • Date Range - Sunday, May 1st at 12:01 AM and will continue until commencement ceremonies on May 16th

    • Purpose - This policy will help us to be respectful to students that live on campus as they are finalizing exams and projects. Please keep noise levels to a minimum and be courteous during finals. Thank you for understanding.

Spring Closing Information

Please read the information below as it will help you to have a smooth move-out process.

  • Housing officially closes for all non graduating students at 12:00pm (noon) on Sunday, May 8, 2022.

  • Housing officially closes for seniors and those participating in commencement at 12:00 pm (noon) on Tuesday, May 17, 2022.

 

 Preparing for Move Out Resources

  • Your R.A. will be arranging a closing meeting to take place in your community. All on campus students must attend their closing floor meeting. They will provide you with all the necessary information to ensure a smooth check out. 

  • Complete the Damage Declaration Sheet (attached to this email) with your apartment-mates (explained in detail during the closing meeting). Additional information about damage appeals can be found under Housing Policies here

  • Complete the change of address form, available online at www.usps.com. All mail will be returned to sender after you move out unless you complete the form to have mail redirected to your summer address.

  • Clean your apartment completely (a checklist will be provided during the closing meeting). Do not leave any items in the hallway, lobby or in your apartment. Dumpsters will be available outside your residence hall to assist with trash disposal.

    • Trash Rooms will be closed on Wednesday, April 27th

    • Dumpsters will be the sole receptacle for trash 

  • Carts are available at each front desk for you to utilize when moving out. Please be mindful of your fellow community members who are also utilizing this resource - extended use of the cart will limit how many of your peers can use this resource.

  • Healthy Helpers will be granted access to the halls to assist you in moving out. You may have up to two individuals assist. They must check-in with Campus Safety; the limit of their stay is two hours. Please plan accordingly. Healthy Helpers may begin arriving on campus on Sunday, May 1, 2022. 

 

Final Steps for Housing Check Out

The Closing Checklist will be reviewed in your RA’s upcoming floor meeting.  After all belongings have been removed from your entire apartment and you have completed the closing checklist, you are ready for the next steps below. 

  • Key Return - Each student must return an apartment key and mail key. 

    • On the key packet, with Campus Safety you will fill out the information below, place your room and mail keys inside, sign and seal the envelope. 

      • First Name, Last Name

      • Building Name

      • Room Number (ex: LH-101A)

      • Date of Check Out

      • Time of Check Out

    • Potential Costs Associated with Keys;

      • If your apartment key is not returned you will be charged a replacement fee up to $225.00. 

      • If your mail key is not returned you will be charged a replacement fee up to $25.00.

  • Complete the Check-Out Survey - At the front desk, please scan or use the link to officially digitally sign confirmation of your departure. 

  • MICA ID Reminder - Please keep your MICA ID and exchange it when you return for the fall semester for an updated version.



A MICA professional staff member will give your room a final inspection once all students have moved out. If you are found responsible for damages, you will be notified in June and your student account will be updated. 

 

As all check-outs at the end of the year will utilize the Express Check-out Method, there will not be a process for appeals of any room damages found in the units. We suggest that you make notes of any damages, place any work orders, and plan with your apartment-mates regarding the cleaning process. 

 

Campus Safety will be conducting a final walk through of each building at 12:01pm Sunday, May 8, 2022. If you are unapproved to be in the residence halls, you will be asked to vacate and will be charged the associated late fees as outlined below:

  • $100 for the first hour 

    • Charges automatically assessed for students who are still in their apartment at 12:01 pm of their check out date

  • $50 for each additional hour

    • This fine overview does not apply to students approved to stay for the summer. More information will be available for students who are approved to stay beyond the move out deadlines. 

    • There will be a limited number of hours in which a student is able to remain on MICA property. 

 

Campus Partners will send information regarding shuttle services, dining services, and more via email communication throughout the coming days and weeks. 

If you have any questions regarding checkout/move out please visit our Spring Closing website  or the Office of Residence Life at residencelife@mica.edu