Spring 2022 Closing Memo

Dear Residents, 

We hope that you've had a fun and productive semester! It’s been a pleasure spending this time with you and we hope that you’ve enjoyed your stay. As we wind down the semester, we want to share the following information with you:

This email outlines pertinent information and tips for all current residents to ensure a smooth move out!  

To help our communities prepare for upcoming finals, 24-hour quiet hours will begin as outlined below. Please note dates and information regarding this policy so you don’t forget!

24 Hour Quiet Hours Policy Information

• 24 Hour Quiet Hours
• Date Range - Sunday, May 1st at 12:01 AM and will continue until commencement ceremonies on May 16th
• Purpose - This policy will help us to be respectful of your fellow students that live on campus as they are wrapping up their  exams and projects. Please keep noise levels to a minimum and be courteous during finals.  Thank You!

Spring Closing Information

Please read the information below as it will help you to have a smooth move-out process.

Housing officially closes for all non graduating students at 12:00pm (noon) on Monday, May 8, 2022.
Housing officially closes for seniors and those participating in commencement at 12:00 pm (noon) on Tuesday, May 16, 2022.
Please note this means that you are out of your room, it is cleaned and locked behind you, and your keys have been turned in by noon on these dates. Any keys turned in after are considered late check-outs. 

 Preparing for Move Out

Your RC will be arranging a closing meeting to take place in your community. We urge you to attend your floor’s closing meeting, so your RC and RAs can provide you with important information and guide you into a smooth, easy move-out! 

Make sure to complete the change of address form, available online at www.usps.com and make sure all of your packages go to your permanent address! If you do not change your address, all of your mail and packages

will go back to its sender via Postal and Print. 

Clean your apartment completely (a checklist will be provided during the closing meeting). Do not leave any items in the hallway, lobby or in your apartment. Dumpsters will be available outside your residence hall to assist with trash disposal.

Carts are available at each front desk for you to utilize when moving out. Please be mindful of your fellow community members who are also utilizing this resource - extended use of the cart will limit how many of your peers can use this resource.

Healthy Helpers will be granted access to the halls to assist you in moving out.  Feel free to bring as much help as you think you will need! Just make sure your guest to check in with Campus Safety and plan in advance. Healthy Helpers may begin arriving on campus on Monday, May 1, 2022. 
 

Final Steps for Housing Check Out

The Closing Checklist will be reviewed in your upcoming mandatory floor meeting.  After all of your things have been removed from your entire apartment and you have completed the closing checklist, you are ready for the next steps below: 

Key Return - Each student must return their apartment key and mail key. 
On the key packet at the black mailbox in the Residence Life Office, you will fill out the information below, place your room and mail keys inside, and sign and seal the envelope. 
Details to Fill out on the Packet!

• First Name, Last Name
• Building Name
• Room Number (ex: LH-101A)
• Date of Check Out
• Time of Check Out

Potential Costs Associated with Keys;

• If your apartment key is not returned you will be charged a replacement fee up to $225.00.
• If your mail key is not returned you will be charged a replacement fee up to $25.00.

Complete the Check-Out Survey - At the front desk of the Residence Life Office, please scan or use the link to officially digitally sign confirmation of your departure. 
MICA ID Reminder - Make sure to hold on to your MICA ID so you are able to exchange it when you return for the fall semester and get an updated version!

A MICA professional staff member will give your room a final inspection once all students have moved out. Please do double checks and make sure everything is clean! If you are found responsible for damages, you will be notified in June and your student account will be updated. 

All check-outs at the end of the year will utilize the Express Check-out Method; there will not be a process for appeals of any room damages found in the units. We suggest that you make notes of any damages, place any work orders, and plan with your apartment-mates regarding the cleaning process. We wouldn’t want students to be responsible for something you did not do!

Campus Safety will be conducting a final walk through of each building at 12:01pm Monday, May 8, 2022. If you are unapproved to be in the residence halls, you will be asked to vacate and will be charged the associated late fees as outlined below:

• $100 for the first hour 
  Charges automatically assessed for students who are still in their apartment at 12:01 pm of their check out date
• $50 for each additional hour up until 3:00 PM; any persons who stay later than that time will be charged for the first week of Summer Housing ($210) and be given a new timeline for move out.

This fine overview does not apply to students approved to stay for the summer. More information will be available for students who are approved to stay beyond the move out deadlines. 
There will be a limited number of hours in which a student is able to remain on MICA property. 

Campus Partners will send information regarding shuttle services, dining services, and more via email communication throughout the coming days and weeks. 

If you have any questions regarding checkout/move, you will get more details at your meeting or email us at residencelife@mica.edu. 

Please let us know if you have any questions (residencelife@mica.ed).

Best regards,

The Housing Operations Team