Document Delivery

We're excited to launch Document Delivery (or DocDel), our new service to help support the campus during the COVID-19 pandemic. This program supports the MICA community by making print materials accessible remotely, so that users can still access necessary materials regardless of their access to campus.

Request Scans from the Collection (DocDel)

What is Document Delivery (DocDel)? 

Document delivery allows remote users access to print materials (and Special Collections items) owned by Decker Library. Print materials are scanned and sent as PDFs. Special Collections items, such as artists' books, are typically scanned or photographed and sent as image files.  

For Special Collections items, please check to make sure we don't already have images available on the MICA Digital Library.  

What is the turnaround time? 

Depending on availability, scanning may take up to two weeks, and possibly longer for Special Collections items. 

Who can use DocDel? 

Decker Library's DocDel service is available to all current MICA staff, faculty, and students. This service is not available to alumni or community members. 

What if an item is currently checked out? 

If a request is made for an item that is unavailable, the request will be forwarded to our Interlibrary Loan (ILL) department. The ILL coordinator will follow up with the requestor once the items is located. ILL items cannot be placed on course reserve. 

For course reserve materials: If an item is unavailable, it will be recalled and the file made available once the item has been returned. 

How do I request DocDel? 

To make a DocDel request, please follow these steps: 

  1. Check to see if the Library already owns the item by checking the Library Catalog.
  2. Fill out the form for DocDel requests.

To request items not yet owned by Decker Library, we suggest using our Interlibrary Loan service. 

DocDel Formatting for material scanned from books or journals

  • All DocDel files will be formatted as PDFs. 
  • All DocDel files will have descriptive titles of either the title of the article or the title of the print material (i.e. a scanned chapter of Red Riding Hood would be titled red riding hood.pdf). 
  • All DocDel requests will be scanned with Optical Character Recognition (OCR) to ensure they are compatible with most screen readers. 
  • All DocDel items will have a cover page with full copyright information. 

DocDel Copyright Policy

The Copyright Law of the United States (Title 17, United States Code) governs the making of reproductions of copyrighted materials. Libraries and archives are authorized to provide a photocopy of materials under conditions specified by law. To abide by Copyright Law, 50 pages, or 10% of a work, whichever is less, may be copied and obtained through Document Delivery. 

The Library reserves the right to decline requests based on the interpretation of Copyright Law. 

Instructors are responsible for copyright compliance. For more information on copyright and teaching, please follow this link to "What Faculty Need to Know About Copyright for Teaching," by American University Library 2010.

More about copyright statuses

Materials in the public domain can be scanned and used for eReserves without copyright restrictions. In general, government publications and materials published in the United States before 1924 are in the public domain. More information about the public domain can be found on Stanford University Libraries' Copyright & Fair Use website

Fair Use: Materials that comply with Fair Use can be scanned and uploaded in accordance with Copyright Law. More information about Fair Use can be found on Stanford University Libraries' Copyright & Fair Use website

Copyright: If faculty need more than 10% of the work and the material is not licensed by the Library, usage does not comply with Fair Use, or the material is not in the public domain, instructors should get permission and pay fees (if applicable) to the copyright holder.