March 12 HR Memo

Covers information around taking time off for a COVID-19 vaccine.

Good afternoon,

Eligible employees will not be required to use their available sick or personal leave to get the COVID-19 vaccine or if they experience side effects associated with the COVID-19 vaccine.

To get the vaccine:
Eligible employees who need to take time off for COVID-19 vaccinations will be paid for up to two hours for each appointment - up to four hours of total pay. Supervisors are required to enter department-sponsored leave for employees in Workday and add comments that explain the purpose of the leave, for example, COVID-19 Vaccination.

Side effects after getting the vaccine:
The College will provide up to two paid days to all eligible employees who experience side effects that prevent them from working after receiving their COVID-19 vaccination. Supervisors are required to enter department-sponsored leave for employees in Workday and add comments that explain the purpose of the leave, for example, COVID-19 Vaccination side effects.

This benefit will extend retroactively to eligible employees who have already used available leave. Supervisors will need to correct these absences in Workday. Instructions are available here.

All employees should follow their department’s normal call-out procedures to notify their supervisor that they will be receiving the COVID-19 vaccine or are having vaccine side effects.

Please email Melissa Buckingham, Director, Payroll at mbuckingham@mica.edu, or Freida Johnson, Director, Human Resources at fjohnson01@mica.edu if you have questions. Thank you.