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Contract Release Process

 

Please read all information carefully.

The Maryland Institute College of Art housing requirement states that students must reside on campus for two years unless they meet one or more of the exemption criteria. Students wishing to request exemption from the housing requirement must provide appropriate documentation to support their request. Requests are not final until they are reviewed and a determination (approved or denied) is made by the Housing Contract Release Committee.

Students with different classifications have different requirements for submitting a Contract Release Request so pay close attention to which class standing is being addressed below. If unsure about which process to follow please call or e-mail the Office of Residence Life at 410-225-2398 or residencelife@mica.edu.

  • Incoming students must submit the necessary forms here by April 28, 2017.

  • Returning students must obtain the necessary forms to complete by visiting the Office of Residence Life in Latrobe Hall, 2nd floor. All forms and supporting documentation must be returned to the Office of Residence Life by 4 pm on February 24, 2017.

*Any returning student who submits Contract Release Request forms via the incoming student process will not have their request reviewed.*


Exemption Criteria

The student is married or a single parent. The student must submit a copy of their marriage certificate or the child's birth certificate along with a copy of the most recent tax return showing that child as a dependent. The spouse or child must reside with the student within a 30 mile driving radius (described in the commuter exemption) in order to qualify for this exemption.

The student is commuting. To be eligible to commute to the MICA campus, the student must reside with their parent or legal guardian whose permanent residence is within 30 driving miles of the campus. The address must be the same as the permanent address that was provided on the student's application for admission.

The student is a transfer student. Transfer students are not required to live in on campus housing however we would love to have you as a part of our on campus community. All assigned houisng is for the academic year. Any transfer student assigned on campus housing is required to reside on campus for the academic year.

Other exemptions: Students may also request a contract release for other extenuating circumstances. The student must provide a detailed explanation of their situation and include any pertinent documentation. Categories commonly found in these requests include:

Medical: A medical exemption request must include documentation from a medical professional within the last 30 days. This documentation must include a description of the student's condition and the specific living requirements necessary to meet the needs of that condition. The documentation must be accompanied by both a Provider Report form and an Authorization for Release of Confidential Information to allow the Contract Release Committee to speak with the provider of the medical services, if necessary. MICA Residence Life can provide on campus housing to meet most medical needs. Requests for exemption due to allergies/asthma are typically not approved. Students requesting a medical exemption must also register with the Learning Resource Center (www.mica.edu/lrc). Please contact and register your medical condition with the Learning Resource Center (LRC) to obtain more information about medical accommodations.

Financial Hardship: Requests for release based upon financial hardship must include documented evidence of extreme financial need by providing copies of the most recent financial aid verification/awards. If the student does not have a FAFSA on file, copies of the most recent federal tax return, evidence of recent employment termination, or evidence of extreme hardship (death of a primary income provider, medical expenses exceeding maximum insurance coverage, etc.) should be provided. This documentation must be accompanied by a completed Financial Information Form. Requests to reside off campus for financial savings are not considered valid for a financial hardship exemption request.

Contract Release Process Timeline

1. Complete the forms and all supporting documentation and submit them to the Office of Residence Life. All new incoming students must email residencelife@mica.edu letting us know that you have submiited a Contract Release Request.

2. The completed forms will be reviewed by the Housing Contract Release Committee for completeness and a determination of whether or not the request will be granted. The student will be notified in writing of the decision.

3. Students requesting exemption for medical reason must also complete complete paper work for MICA's Learning Resource Center (LRC). Information for the LRC can be found using this link (LRC). Failure to register with the LRC will result in your request being denied.

4. If the ruling is not in the student's favor, the student may, within five business days of receiving written notice, request a review of the decision by the Director of Residence Life. The student will be notified of the Director's decision in writing within 14 business days. Appeals must include new information not previously included in your original request for exemption. A review by the Director of Residece Life is not an automatic reversal of the previous decision. All appeal decisions made by the Director of Residence Life are final.

This page was last updated on 04/04/2017.