MICA arranges for health services to be provided to students at MICA’s Student Health Center through Chase Brexton Health Services, Inc. It is the policy of MICA and Chase Brexton to protect the confidentiality of student health information in accordance with pertinent federal and state laws and regulations.
The federal Family Education Rights and Privacy Act (FERPA), Maryland state law and MICA policy protect the privacy of students’ personally identifiable health information. Records made or maintained by a physician, psychiatrist, psychologist, or other paraprofessional that are used only for the treatment of a student and made available only to those persons providing the treatment, are considered “treatment records” and not education records under FERPA. Once these records are disclosed to someone other than those persons providing treatment to the student, the records are subject to the rights and protections afforded by FERPA.
With limited exceptions set forth in the law, FERPA allows for personally identifiable health information to be released for purposes other than treatment of a student, only if a student, who is 18 years or older, authorizes the disclosure. If the student is under 18 years, the parent or legal representative of the student may have to authorize the disclosure. The authorization must identify the information to be disclosed, the reason for the disclosure, to whom the disclosure will be made and be signed and dated by the student.
In contrast, FERPA allows for disclosure of what is referred to as “directory information” without a student’s consent, unless the student has submitted to MICA a written request for non-disclosure. Examples of “directory information, which can be released without the student’s consent include the student’s: address (local and permanent); telephone number (local and permanent); email address; attendance dates; and, expected date of graduation.