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Faculty User Guidelines

Decker Library


Faculty borrowing privileges are subject to the following guidelines:

  • Faculty must be present and have their MICARD in order to have material checked out to their account.
  • Faculty may borrow circulating books for one semester and non-circulating books for up to 24 hours. For books due at the end of the semester, the due date will be the same as the day Degree Program classes.
  • Faculty may borrow circulating DVDs for two weeks.
  • For circulating books that are checked out to another patron, the library can place a hold on those items and notify the faculty member when the items are returned.
  • Users may also recall material that is checked out to another patron. This functions as a hold but shortens the checkout period for the user who has the material and notifies them that it has been requested by another patron.
  • Faculty receive a six-day grace period at the end of the semester; if the materials are returned during this time no fines will be due. However, if the items are not returned full overdue charges accrue from the actual due date. Overdue charges are $1 a day per book, with a maximum fine of $30 per item.
  • A book is considered lost if not returned within 40 days of its due date. A DVD is considered lost if not returned within 3 weeks of its due date. The borrower will be charged the full replacement cost of the item plus a $25 processing fee per item.
  • Materials can be returned after hours in the drop located directly to the left of the Library's main entrance on the first floor of the Bunting Center.
  • As a courtesy, you will be notified of material being held for you, material coming due and overdue material via your MICA email account.
  • It is the responsibility of each faculty member to make sure that their library account, including email and mailing address information, is current and correct.
  • Faculty can view a list of their checked-out items, holds, and fines using the Library Catalog by clicking on "My Account".
  • You can also view your Decker Library account using your mobile device! The free BookMyne app allows you to view your checked-out items, holds and fines. Available through the App Store for Apple iOS and Google Play for Android.

Catalog & Databases

The Decker Library Catalog is available from any location, on- or off-campus. From off-campus you will be prompted to log in for access, which will also allow you to access research databases. Research databases are available through this website from any computer on-campus.

To access databases from off-campus, use the Off-Campus links on the Research Databases page. You will be prompted to enter your MICA user name and password (same as My MICA Portal log-in), and the log-in will take you directly to the selected database for searching. Once you have logged in to one database -- or to the Library Catalog -- you will be authenticated to access a different database without a second log-in.


Faculty reserve shelves are located behind the Circulation Desk. Procedures and policies for reserve items are as follows:

  • Please submit reserve requests to the Circulation Department staff as early as possible.
  • Materials currently available in the library's collection may take up to two working days to be entered into our reserves system. Items that must be purchased take approximately two-six weeks, depending on availability.
  • Proposed reserve requests must be submitted via the Reserve Request Form. Faculty members can print this Reserve Request Form (pdf file) to submit requests; the form is also available at the Circulation Desk.
  • Only one copy of an item will be placed on the reserve shelf.
  • If the Decker Library owns a copy of a submitted personal item, the library copy will be placed on reserve and the instructor will be notified to pick up their item(s).
  • Copies on loan from another library or rental company will not be placed on reserve or held.
  • Faculty are allowed extended due dates on reserve items for classroom use.
  • Students are not allowed to leave the library with reserve material.
  • All personal reserve material must be picked up at the end of each semester.
  • Students may view reserve DVDs individually at library computers, in the Decker Library Screening and Study Room. Information on the space may be found at
  • Students checking out reserve materials should know the name of the item they are requesting, their instructor's name, and the name of their course. Print reserves may be read on-site or scanned/photocopied in the library's lower level.
  • The course instructor must be present when DVD reserves are circulated for use outside of the library, unless a signed TA checkout form has been provided. The material can be checked-out to the faculty member, or an approved TA, for up to 24 hours.

Screening Date Holds:
Screening dates should be scheduled when materials are needed for one or two classroom sessions but students are not expected to view the film outside of class. After the screening date has passed, the material will be returned to normal circulation.

Materials will be pulled from circulation two weeks prior to the provided screening date. If there are any availability issues, the faculty member will be notified in a timely manner.

The course instructor must be present to check out materials for screening dates unless a signed TA checkout form has been provided.

Questions and concerns regarding reserves may be directed to the Circulation department, (410) 225-2272 or

Distance Faculty Requests for Scanning from Library Collection

  • For MICA distance faculty who are currently not in residence, Decker Library staff will scan journal articles or chapters of a book in the library's collection; however, no more than 10% of a book or journal issue can be scanned for an individual patron. If more than that is needed, the faculty member should use the (usually free) Interlibrary Loan Service of a public or academic library in their area.
  • Scanned articles or chapters will be sent by email.
  • Up to five articles/chapters per month will be provided to a MICA distance faculty.
  • If an article or book is available through an electronic resource subscribed to by the library, a link will be provided rather than a scanned copy of the print item.
  • Requests should be sent to
  • Fair use and other applicable copyright law rights and restrictions will be applied to each request.
  • Scanned materials are provided by the library for personal use or research. Faculty using articles or book chapters as online course reserves are responsible for complying with copyright and clearing permissions. Further information about using copied or scanned content for courses can be found here:

Copyright Policy

In accordance with copyright law, MICA does not condone or facilitate reproduction of materials that violates Title 17 of the United States Code of Federal Regulations. Prominent display of the following notice is required by 37 CFR Section 201.14:

  • The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specific conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research."
  • If a user makes a request for, or later uses a photocopy or reproduction for purposes in excess of "fair use" that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order if in its judgment, fulfillment of the order would involve violation of copyright law.

 Digital images should be used only for MICA classes and presentations.  Materials should not be reproduced for any reason, and materials should not be used at any event where an admission fee is charged.

Collection Recommendations

The Decker Library welcomes recommendations for the purchase of new material. Use the Recommend to Order form here, also available via the Library Catalog.

Digital Image Requests

The Decker Library can assist faculty members with creating digital images for presentation and instruction use.

Please provide source material for the images you require. We have the ability to scan from 35mm slide and a variety of print materials up to 12" x 15".

Depending on the quantity of images to be digitized, please allow for a turnaround time of one to two weeks.

Email the Media Coordinator Arthur Soontornsaratool or call (410) 225-2274 for more information.

Library Instruction

Faculty members are encouraged to bring their students to the library for research instruction or to view collection materials. Please see the Library's Faculty Resources page for complete information about instruction and general tours for your class group.

Instruction sessions with a librarian must be scheduled in advance with the Reference Department by completing the request form here. To learn more, contact the Reference Desk by email ( or phone (410) 225-2273.

Interlibrary Loans

If a book, article, film/video, or other item is not in the Decker Library, we can usually arrange to borrow a copy from elsewhere. The Interlibrary loan service is done online, with most materials available in 1-2 weeks. Occasionally, the lending library charges for the service. In this case, you will be notified of the charges before the book is ordered.

Interlibrary Loan requests can be made as follows:

• Online with these request forms:

• By email to the Interlibrary Loan staff at

Faculty will be notified via their email to pick the materials up at the Circulation Desk once they are received. All patrons are required to return the materials to a staff person at the Circulation Desk. Please do not use the book drop to return Interlibrary Loan materials. Material borrowed from other libraries may not be placed on reserve.

Library Facilities

The Library has two main public areas. The first floor features the Circulation Desk, current periodicals, the sale shelf, new book displays, DVDs and flat exhibit cases. The lower level houses all other circulating library materials including Fiction, computer workstations, screening/study space, the standing exhibit case and the Reference Desk. An elevator is available for wheelchair access. Please ask a staff member for assistance with the elevator.

Use of Other Libraries

The MICA faculty ID card will gain you admittance to most academic libraries in the area. Decker Library is a founding member of the Baltimore Academic Library Consortium. Membership in this group entitles all current faculty to reciprocal borrowing privileges at the following institutions. Use the links below to search the libraries' catalogs prior to visiting:

• Baltimore Hebrew University - this collection is now part of the Towson University's Cook Library

Goucher College

Loyola/Notre Dame

Morgan State University

St. Mary's Seminary and University

Towson University

University of Baltimore - Langsdale Library only

University of Maryland, Baltimore County

Stevenson University

Johns Hopkins University - Johns Hopkins University extends borrowing privileges to MICA faculty and graduate and post-bac students only. Interested MICA people must first visit the Decker Library Circulation desk to have a registration form completed by Circulation staff to take to the JHU Library. The privilege applies only to the Eisenhower Library on the Homewood Campus.

One can enter the Eisenhower Library by presenting a photo ID card between 8 a.m. and 8 p.m. After 8 p.m., one must show an academic ID (i.e., a MICA ID). Computer use within seated computer labs at the Eisenhower Library is restricted to those with borrowing privileges and requires registration at their Circulation Desk between 8 a.m. and 8 p.m. Stand-up computers throughout the library are available for use by all visitors, and contain the same resources as the seated computers.

NOTE: JHU limits access to the library during their mid-term and final exam periods. This includes a "reading week" prior to their final exam week. During those times, visitors can only use the library from 8 a.m. to 4 p.m. During all other times, a valid JHU ID is required for entrance. See the JHU Academic Calendar.

Contacting the Decker Library

Circulation Desk: (410) 225-2272 /

Reference Desk: (410) 225-2273 /