Documenting your project is critical. Documentation allows your funders or supporters to see the larger impact of your collaboration and its outcome. Photography*, progress reports, budgets, receipts, and final reports are often requested at the end of a project. If you collect and organize these things over an extended period of time, you will be more adequately prepared when documentation or reporting materials are asked of you.
If have been awarded a grant from the OCE, you are required to complete a funding report and attach photos.
*When photographing a project it is important to photograph the whole process, rather than just the end product. Be sure to get permission from your participants when photographing them.