The Student Organization Handbook is designed to serve as a guide to leading a successful student organization at MICA. It includes information about the resources available to student organizations, how to reserve rooms, how to use your student organization funds, and important dates/deadlines for student organizations.
Reminder: The First Ever Student Organization Retreat is occuring on Saturday, September 3rd. Email Anna Hunter at ahunter01@mica.edu to register!
Important Forms
Student Activities Event Request Form
This form is used to request rooms and spaces in all MICA buildings and outdoor spaces. It can also be used to notify Student Activities about an upcoming event from your student organization. By filling out this form, your event can be published on Cobalt Soup and on FYI, MICA's web calendar.
Please keep in mind that some locations can be reserved by Student Activities, but other locations may require additional approvals from other departments. Therefore, please submit your reservation form at least two (2) weeks in advance of your event.
Once your event is confirmed, Student Activities will put a copy of your event confirmation in your student organization mailbox. Be sure to get a confirmation from Student Activities before you advertise your event.
Project Request Form
Student Activities has student employees who can assist your student organization with various projects. You will need to complete the "SAO Project Request Form" and turn it in to Morgan Kempthorn in Student Activities. She will be able to let you know if and when the project(s) can be completed. Example projects can include, but are not limited to:
- Distributing flyers
- Making banners
- Creating decorations and other types of projects
Transportation Request Form
If your student organization is in need of transportation for a particular event, please submit this form to Student Activities.
However, before you turn in the form to Student Activities, please make sure your student organization has the funds to afford a shuttle. The 14-person shuttle is used for trips inside the Beltway (I-695), while the 25-person shuttle is used for trips outside the Beltway. The cost of each shuttle is $125 per trip (roundtrip) whether you use the 14-passenger or the 25-passenger shuttle.
Due to increasing shuttle demands, you must submit your transportation request form a minimum of ten (10) business days in advance of your trip. Please make sure to not advertise or start selling tickets for your event until you have received a confirmation of the shuttle.
In addition, each student going on a student organization trip must complete a waiver that must be turned in to Student Activities prior to the trip.
Budget Request Form
Most student organizations will receive a budget from Student Activities to use towards fulfilling the needs of your organization. The amount of this budget will be anywhere from $25 to $2,000 depending on the needs and activities of the individual organization. Any new student organization will either receive no funding or receive a slightly reduced overall budget until they have proven to be a stable, active organization.
To gain access to this money, you simply need to schedule a meeting with a Student Activities staff member to either reimburse your expenses or provide funds in advance.
Maps & Directions