Any amount owed to the college-including but not limited to tuition, fees, room, board, loans, notes receivable, and amounts due for goods and services provided-is considered a receivable to the college. A receivable becomes past due if payment is not received by the payment due date.
MICA will make every attempt to collect the balance due, but we understand there are often extenuating circumstances that prevent timely payment. Please inform the Student Accounts office as soon as possible of any such circumstances.
For currently or previously enrolled students, the primary collection tool is the placement of a "hold" by Student Account Services on a student's record. This "hold" restricts certain student activities such as the ability to add or drop classes, receive grade transcripts, and register for future academic terms. Once established, the "hold" remains in place until the debt is paid in full. Once a student is no longer enrolled, the collection procedures utilized for other "non-student" receivables are implemented. In addition, students who have applied for graduation and have a balance on their student account may have their diploma held until their account is paid.
Each month's statement includes an alert explaining the next steps that will be taken if payment is not received. If payment is not received by the end of the stated period, the account and all pertinent information is forwarded to an outside collection agency. In the event the collection agency is unable to collect, the account is reported to a national credit bureau, thus affecting the debtor's credit rating.
Individuals who do not pay all the fees and charges owed will be assessed a penalty fee, interest at the highest rate allowed by law, and all reasonable administrative costs, collections costs, and attorney's fees incurred in the collection of funds due to the college.
Addresses must be kept current in the Student Records System in order for the College to send statements in a timely manner. Students, faculty, and staff can change their address with Student Records. Non-receipt of statements is not a valid reason for non-payment; it is the responsibility of the individual who has incurred the debt to see that the debt is discharged.
Maryland Institute College of Art is in full compliance with the Maryland Debt Collection Act and all regulations promulgated by the State of Maryland Department of Accounts and the Office of the Attorney General.
Students may only register for classes if all financial obligations are paid. When a student account has an overdue balance, an indicator is placed on the account to inform the Registrar that enrollment is to be denied. Additionally, this indicator may also deny access to some MICA services. The College may not furnish transcripts or a diploma if a student is delinquent in paying student account charges or Federal Perkins Loan obligations.