MICA recognizes that email has become an indispensable method of communication on campus. As such, it has become increasingly important to ensure that all faculty, staff and students have an email address that is on file with the College that is accurate and that is checked regularly.
An issue that MICA has struggled with for a number of years is that some students and faculty have multiple emails addresses, change email addresses periodically without notifying the College, and, in some cases, do not check email at all. This makes email communication between faculty, staff, and students problematic and unreliable in some circumstances. At the same time, as part of the MICA-Connected initiative (which includes an upgrade of the Peoplesoft systems), new capabilities will be available shortly that enable faculty, staff and students to communicate more effectively electronically. Some of these functions require that we have a documented and reliable email address stored in MICA’s administrative systems.
To help address the problems, take advantage of new capabilities, and create a standard for email communication, beginning in September, MICA will require that all students, staff, and faculty have an active MICA email address and check that address on a regular basis for important communications from the College.
Faculty and students who prefer to use a non-MICA email system may do so by forwarding their MICA email account to their preferred email account (Yahoo, Gmail, Verizon, Hotmail, etc). MICA will use the MICA email address as the place where it will send official MICA communications. For faculty and students who have set up a forwarding rule on their MICA account, the MICA Exchange server will automatically forward this email to the faculty or student’s preferred email account. It will be the faculty and students’ responsibility to ensure that the forwarding address on the MICA mail server is accurate and up-to-date.
This new policy will be implemented over summer of 2007 with the expectation that by September 4 of 2007, all faculty and students can receive email through their MICA email address. Those who wish to have their MICA email forwarded to some other account will have done so by this date.
· If you currently use a MICA email address as your primary email address for business at MICA, nothing needs to be done.
· If you already have your MICA email forwarded to another email account you will need to verify your forwarding settings.
· If you do not check or forward your MICA email you will need sign into your mailbox to ensure you can receive messages and to set up forwarding if you wish.
Exact instructions for how to enter the forwarding information or verify your forwarding settings will be posted on the Technology Systems and Services website. Help will be readily available for anyone who has a problem or questions – simply contact the Technology Systems and Services help desk at help@mica.edu or 410-225-2201.
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