Connect with your MICA. Find information for:

Students, staff & faculty can login to access personalized content.

Parent & Guardian Access is located here.

Forgot your password?

Scheduling an Event

Please note: You must have a valid MICA username and password to be able to request an event.

Previously, you may have been able to register an event by simply going to the Event Calendar and selecting a location. This is no longer the recommended way to request an event. What follows are detailed instructions for requesting an event and a few answers to frequently-asked questions.

Download flash to view this video.

How Do I Request an Event?

Login to the portal (MyMICA), click on Events, then click on Events & Classes. Click on Register an Event. After doing this, you will need to login again to go to the Registration Login page.

Please fill in the form as completely as possible:

  • Fill in Event Name, Start Date and End Date. The End Date must be the same as the Start Date. If your event is a recurring event, then the Start Date and End Date will be the date of the first occurrence.
  • Fill in the Publish Location. This is the location from which your event can be viewed. If you select InternalCalendarEvent, then the event will only show up on the MICA portal. The event will not show up on the MICA website. If you select PublicCalendarEvent, then the event will show up on the website and the portal.
  • Fill in the Event Description. This will display the details of your event for people invited to your event, or to others who may be interested in attending your event. Please keep in mind that the description is not used to communicate any special needs/requests/details with the Office of Events.

Search for the room you wish to reserve:

  • This is done by selecting the Building, Type of Room and Available Date. Please note that the Available Date should be the same as the Start Date and End Date.
  • Click Display Rooms Matching This Criteria to view the results (a grid) of your search. Times blocked out in pink represent the times that the room is unavailable. The room capacity appears in parentheses after the room name.
  • Enter the Headcount (anticipated number of attendees) for your event.

If this is a recurring event:

Check the Recurs box to select the frequency of the recurrence, the recurring days and the end date of the recurrence. Ad hoc is currently not an option, but will be in the future.

Select the Category of your event

This option enables you to select the website calendar that you want your event to display on. You must check at least one calendar. If you do not select a calendar, then your event will not be displayed on the website.

Select the Sponsoring Departments

Please note that Sponsoring Departments have two categories (Academic and Administrative).

Please review all information to ensure accuracy before submitting an event. When you have completed the steps described above, hit Submit. This will send the request to the Office of Events for approval. After your event has been approved, you will receive a confirmation email from the Office of Events (usually within 24 hours).

Please note that after hitting Submit, you will not be able to change, cancel or remove the event from the Event Calendar.

What is the best way to see my confirmed events on the calendar?

If you used your department as the Event Type, then you may use the calendar's filter to see all of the events for your department.

My event request has been approved, now what?

When you receive your confirmation email, look for a link to campus services forms. You may click on that link to request the services (catering, AV services, etc.) that you need to hold your event.

How will I know if my event is denied?

You will receive an email from the Office of Events asking you to submit a new event request.

Why was my event denied?

There are many reasons why an event may be denied. Most often, events are denied because the space is not available. To avoid this, select the All option (instead of All Except Courses option) when viewing spaces for availability.

Why was my event accepted, then denied?

Event spaces are reserved at a first-come, first-served basis. The only exception to that is with classes. At MICA, classes take first priority. With this in mind, it is recommended that event requests be submitted after the semester has begun and all classes have been loaded into the calendar. If your event is "bumped" by a class, the Office of Events will assist you in finding a suitable space for your event.

A few things to keep in mind when requesting events:

  • Classes have priority in regards to events and reserving spaces.
  • Falvey Hall is reserved for events with a minimum attendance of 100 people.
  • BBOX is reserved for events with a minimum attendance of 50 people.
  • Jon Lipitz, Managing Director of Performance Spaces, approves event requests for BBOX, Falvey Hall, the Leidy Atrium and the Lower Lobby.
  • The President's Office approves event requests for the Board Room and the Decker Conference Room.
  • Student Activities approves event requests for all spaces in Meyerhoff House.
  • All other spaces are approved by the Office of Events.