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Faculty User Guidelines

Note: In accordance with MICA’s policy regarding campus email, all electronic correspondence from the Decker Library & MRC will be sent to your email address

Decker Library | MRC

Decker Library


Faculty borrowing privileges are subject to the following guidelines:

  • Faculty must be present to have material checked out to their card.
  • Faculty must show a current MICA ID to check out material.
  • Faculty may borrow circulating books for one semester and non-circulating books for up to 24 hours. For books due at the end of the semester, the due date will be the same day as Exam Day according to the official MICA calendar.
  • Faculty may borrow circulating DVDs for two weeks.
  • For circulating books that are checked out to another patron, the library can place a hold on those items and notify the faculty member when the items are returned.
  • Faculty receive a six-day grace period at the end of the semester; if the books are returned during this time no fines will be due. However, if the books are not returned full overdue charges accrue from the actual due date. Overdue charges are $1 a day per book, with a maximum fine of $30 per book.
  • A book is considered lost if not returned within 40 days of the due date, and the borrower will be charged the full replacement cost of the book plus a $25 processing fee per book, in addition to any accrued fines.
  • Fines and replacement costs will be billed through PeopleSoft.
  • Materials can be returned after hours in the book drop located directly to the left of the Library’s main entrance on the first floor of the Bunting Center.
  • As a courtesy, you will be notified of material being held for you, or overdue material, via your MICA email account.
  • It is the responsibility of each faculty member to make sure that their library account, including email and mailing address information, is current and correct.
  • Faculty can view a list of their checked-out items, holds, and fines using the Library & MRC Catalog by clicking on "My Account".
  • You can also view your Decker Library & MRC account using your mobile device! The free BookMyne app allows you to view your checked-out items, holds and fines. Available in iTunes.

Catalog & Databases

The Decker Library Catalog is available on the Internet from any location, on- or off-campus. From off-campus you will be prompted to log in for access, which will also allow you to access research databases. Note that the films/videos, slides, and digital assets  in the Media Resources Collection are now accessible through the Decker Library catalog.

Research databases are available through this website from any computer on-campus.

To access databases from off-campus, use the Off-Campus links on the Research Databases page. You will be prompted to enter your MICA user name and password (same as My MICA Portal log-in), and the log-in will take you directly to the selected database for searching. Once you have logged in to one database -- or to the Library Catalog -- you will be authenticated to access a different database without a second log-in.


Faculty reserve shelves are located behind the Circulation Desk. Procedures and policies for reserve items are as follows:

  • Please submit reserve requests to the Circulation Department staff as early as possible. It may take up to five working days for requested items to be processed.
  • Proposed reserve books must be delivered by the faculty to the Circulation Desk along with a completed Reserve Request Form. Faculty members can print this Reserve Request Form (pdf file) to submit requests; the form is also available at the Circulation Desk.
  • Only one copy of a book will be placed on the reserve shelf.
     1. If another instructor has the same item already on reserve, the Faculty member will be notified to pick up their personal item(s).
     2. If the Decker Library owns a copy of a submitted personal item, the library copy will be placed on reserve and the Faculty member will be notified to pick up their item(s).
     3. The Circulation Staff will direct the students to the copy of the book that is already on the reserve shelf.
  • Faculty are allowed extended due dates on reserve items for classroom use.
  • Students are not allowed to leave the library with reserve material.
  • All personal reserve material must be picked up at the end of each semester.

Questions regarding Reserves can be directed to the Circulation Supervisor, (410) 225-2272 or

Distance Faculty Requests for Scanning from Library Collection

  • For MICA distance faculty who are currently not in residence, Decker Library staff will scan journal articles or chapters of a book in the library's collection; however, no more than 10% of a book or journal issue can be scanned for an individual patron. If more than that is needed, the faculty member should use the (usually free) Interlibrary Loan Service of a public or academic library in their area.
  • Scanned articles or chapters will be sent by email.
  • Up to five articles/chapters per month will be provided to a MICA distance faculty.
  • If an article or book is available through an electronic resource subscribed to by the library, a link will be provided rather than a scanned copy of the print item.
  • Requests should be sent to
  • Fair use and other applicable copyright law rights and restrictions will be applied to each request.
  • Scanned materials are provided by the library for personal use or research. Faculty using articles or book chapters as online course reserves are responsible for complying with copyright and clearing permissions. Further information about using copied or scanned content for courses can be found here:

Copyright Policy

In accordance with copyright law, MICA does not condone or facilitate reproduction of materials that violates Title 17 of the United States Code of Federal Regulations. Prominent display of the following notice is required by 37 CFR Section 201.14:

  • The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specific conditions is that the photocopy or reproduction is not to be"used for any purpose other than private study, scholarship, or research."
  • If a user makes a request for, or later uses a photocopy or reproduction for purposes in excess of "fair use" that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order if in its judgment, fulfillment of the order would involve violation of copyright law.

Collection Recommendations

The Decker Library invites suggestions for the purchase of new material. Use the Recommend to Order form here, also available via the Library Catalog. Or print out the Order Request Form (PDF file) and give to a Librarian or fax to (410) 225-2316.

Library Instruction

Faculty members are encouraged to bring their students to the library for research instruction or to view collection materials. Please see the Library's Faculty Resources page for complete information about instruction and general tours for your class group.

Instruction sessions with a librarian must be scheduled in advance with the Reference Department by completing the request form here. To learn more, contact the Information Desk by email ( or phone (410- 225-2715).

Interlibrary Loans

If a book, article, film/video, or other item is not in the Decker Library, we can usually arrange to borrow a copy from elsewhere. The Interlibrary loan service is done online, with most materials available in 1-2 weeks. Occasionally, the lending library charges for the service. In this case, you will be notified of the charges before the book is ordered.

Interlibrary Loan requests can be made as follows:

Faculty will be notified via email to pick the materials up at the Circulation Desk once they are received. All patrons are required to return the materials to a staff person at the Circulation Desk. Please do not use the book drop to return Interlibrary Loan materials.

Material borrowed from other libraries may not be placed on reserve.

Library Facilities

The Library has two main public areas. The first floor features the Circulation Desk, current periodicals, new book displays, and circulating videos. The lower level houses all other circulating library materials including Fiction, computer workstations, and the Reference Desk. An elevator is available for wheelchair access. Please ask a staff member for assistance with the elevator.

Use of Other Libraries

The MICA faculty ID card will gain you admittance to most academic libraries in the area. Decker Library is a founding member of the Baltimore Academic Library Consortium. Membership in this group entitles all current faculty to reciprocal borrowing privileges at the following institutions. Use the links below to search the libraries' catalogs prior to visiting:

Johns Hopkins University - Johns Hopkins University extends borrowing privileges to MICA faculty and graduate and post-bac students only. Interested MICA people must first visit the Decker Library Circulation desk to have a registration form completed by Circulation staff to take to the JHU Library. The privilege applies only to the Eisenhower Library on the Homewood Campus.

One can enter the Eisenhower Library by presenting a photo ID card between 8 a.m. and 8 p.m. After 8 p.m., one must show an academic ID (i.e., a MICA ID).

Computer use within seated computer labs at the Eisenhower Library is restricted to those with borrowing privileges and requires registration at their Circulation Desk between 8 a.m. and 8 p.m. Stand-up computers throughout the library are available for use by all visitors, and contain the same resources as the seated computers.

NOTE: JHU limits access to the library during their mid-term and final exam periods. This includes a "reading week" prior to their final exam week. During those times, visitors can only use the library from 8 a.m. to 4 p.m. During all other times, a valid JHU ID is required for entrance. See the JHU Academic Calendar.

Contacting the Decker Library

Circulation Desk: (410) 225-2272
Information Desk: (410) 225-2273
Library Director: (410) 225-2311
FAX: (410) 225-2316
Information Desk E-mail:
Circulation Desk E-mail:
Interlibrary Loan E-mail:

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Media Resources Collection



  • Faculty members may checkout circulating materials for 14 days and non-circulating materials for 24 hours.
  • For circulating materials that are checked out to another patron, the MRC can place a hold on those items and notify the faculty member when the items are returned.
  • Faculty members will be charged for overdue materials. Overdue charges are $1 a day per item with a maximum fine of $30 per item.
  • Faculty members will be charged for unreturned videos and DVDs. For lost items or items not returned within three weeks of their due date, replacement costs and a processing fee of $25 per item will be charged.
  • All overdue charges and replacement charges will be billed through PeopleSoft.
  • If you would like a student or staff member to borrow materials in your name, please forward the MRC a written permission to this effect. We will keep these on record until the end of each semester.
  • Faculty can view a list of their checked-out items, holds, and fines using the Decker Library & MRC Catalog by clicking on "My Account".
  • You can also view your Decker Library & MRC account using your mobile device! The free BookMyne app allows you to view your checked-out items, holds and fines. Available in iTunes.

Digital Image Orders

Please feel free to order digital images not available on our website or on ARTstor that you need for classroom use. Allow at least two weeks for processing, and longer for larger orders. Please provide source material for the images you require.

Please contact our Digital Specialist, Art Soontornsaratool ( with any questions.

Requesting Videos & DVDs

Faculty members are encouraged to request videos and DVDs needed for courses. We cannot accommodate all requests, but we will do our best to locate and acquire materials to support your classes. We ask that faculty members prioritize their needs if making multiple requests.

Please make your requests as early as possible and include as much information as you can about each title to insure that we purchase the correct item.


For online searching of the films/videos and digital assets in the MRC collection, use the Decker Library and MRC Catalog. Log-in is required for access to digital assets from off-campus.

DVD Reserves & Screening Dates

To request DVD reserves or schedule screening date holds, please contact Media Resources Collection staff at or (410) 225-2274.

Film reserves and screening date holds should be requested as soon as possible, to ensure that the requested materials are available by the date needed. Whenever possible, we will use a library copy of an item or purchase the requested item. Personal copies may be used in certain circumstances; however, copies on loan from another library or rental company will not be placed on reserve or held.

Materials currently available in the library’s collection may take up to two working days to be entered into our reserves system. Items that must be purchased take approximately two-six weeks, depending on availability.

Materials should be placed on reserve if it is important for your students to have access to the particular items outside of regular class sessions.

Students may view reserve materials individually at viewing stations provided by the library, or in small groups using the Decker Library Screening Room. Information on the screening room may be found at Students requesting reserve materials should know the name of the item they are requesting, their instructor’s name, and the name of their course.

The course instructor must be present when DVD reserves are circulated for use outside of the library, unless a signed TA checkout form has been provided. The material can be checked-out to the faculty member, or an approved TA, for up to 24 hours.

Screening Date Holds:
Screening dates should be scheduled when materials are needed for one or two classroom sessions but students are not expected to view the film outside of class. After the screening date has passed, the material will be returned to normal circulation.

Materials will be pulled from circulation two weeks prior to the provided screening date. If there are any availability issues, the faculty member will be notified in a timely manner.

The faculty member must be present to check out materials for screening dates unless a signed TA checkout form has been provided.

Copyright Policy

The Media Resources Collection is committed to providing access to visual media for curriculum-based instruction while abiding by appropriate copyright laws. Be assured we will do our best to make certain you have access to materials needed for classroom use. MRC materials should be used only for MICA classes and presentations. MRC materials should not be reproduced for any reason, and materials should not be used at any event where an admission fee is charged.

Orientation & Instruction Sessions

Faculty members are encouraged to bring classes to the MRC for orientation sessions. Policy, procedures, and services can be explained in as much detail as your students need. Let us know how long you'd like the session to last, and tell us about any particular subject you'd like us to address (using ARTstor, finding images, etc.). We can also arrange joint sessions with Decker Library. To learn more, see the Faculty Resources page.

Contacting the MRC

Phone: (410) 225-2274
Fax: (410) 225-2474

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Decker Library | MRC