For the 2013 - 2014 academic year, applications, budgets, and applicable materials are due by 5:00PM on each of the following dates:
- For projects in Fall and early Spring: Friday, October 25, 2013
- For projects in Spring and early Summer: Friday, February 14, 2014
- For projects in Summer and next Fall: Friday, May 16, 2014
Eligible applicants (see below) may apply for funding for such expenses as materials, supplies, entrance fees, and transportation that are integral to the development, implementation or evaluation of qualifying projects. Salaries, tuition, stipends, conference fees and artists' fees are currently ineligible for support.
Below is the list of all of the applicable materials that must be turned in to the Office of Community Engagement (Bunting 340) by 5:00 PM on the grant deadline:
- Grant Application
- Project Budget (Using the required format) [PDF Format] [EXCEL Format]
- Acknowledgement of Application Form
- Reference Letters and Supporting Documentation (Optional)
Attention Applicants: Do NOT fill out application using Adobe Preview. Your application will not be saved properly. Application must be filled out using Adobe Reader. Please download a free copy here.
Please read the FAQ section below. Forward any additional questions you may have to firstname.lastname@example.org.
Who is eligible to apply for a Community Engagement Grant?
Any MICA faculty member, staff member, or Community Art Collaborative member may apply.
What types of projects qualify for a Community Engagement Grant?
The OCE is able to support projects that:
- Are designed and implemented in collaboration with at least one community partner or seek to foster new relationships with one or more potential partners.
- Respond to a community-identified issue, opportunity or need.
- Engage MICA students in project design and implementation
- Seek to create tangible outcomes. Examples include but are not limited to: a transference of skills or knowledge; a beautified public space; a collection or oral histories; a newly-launched arts program; etc.
- Exhibit a strong degree of community support as indicated by letters of recommendation from partnering organizations, and/or successful past collaboration between this applicant and the organizations or constituencies involved.
Letters of recommendation from partnering organizations that confirm both the need for the project, and the partnering organization's interest in collaborating with the applicant, are highly recommended and will be strongly considered in the grant review process.
How much can I request to fund my project?
The Office of Community Engagement will consider grant requests of up to $1,500 per project per semester. Only exemplary projects with well-constructed budgets are funded at the top of the grant range.
Where does this funding come from?
All funding used for MICA's Community Engagement Grant program is donor funded.
Who will be reviewing my application, and how are funding decisions made?
All grant applications are reviewed by a grant review committee comprised of MICA faculty and staff, using the criteria outlined above. Input from the committee determines whether or not the project is funded and at what amount.
Can I apply for another OCE Grant if I've already been awarded one previously?
Yes, you can. There is no limit to the number of OCE grants that you can apply for. To be eligible for a new grant, however, you must have fully spent and "closed out" your previous OCE grant, including the submission of a final report and any corresponding images to the Office of Community Engagement. (See reporting info, below.)
Why did I get less than I asked for and what can I do differently next time?
Not all grants are fully funded. Many are only partially funded. Partial funding is typically due to one of two factors: a) the inclusion of ineligible expenses in the budget request, or b) lack of evidence of a compelling need for the expenditures. Applicants seeking full funding, at the top of the grant range, are advised to clearly articulate the need for each and every line item, either in a budget narrative or in the project description.
What follow-up is required once I have been issued a Community Engagement Grant?
All grantees are required to submit a brief narrative report and images within 30 days of the end of grant period, describing outcomes, successes and lessons learned. Images may be posted on the OCE website or used in promotional material. In addition, all grantees may be invited to give a brief (5-10 minute) final presentation on the successes and lessons learned through the project, at a date to be determined by the granting office.
Do you have a report form that I can use?
Yes. Download narrative report here.
What financial documentation must I keep?
Most funding is disbursed via reimbursements and purchase orders. Grantees are responsible for completing and submitting a MICA Expense Reimbursement Form with all receipts numbered and attached, per MICA Policy. For more information about obtaining grant funds, please visit Access Your OCE Grant Funds.
Who should sign Acknowledgement of Application?
Acknowledgement of Application forms must be signed by the applicant's immediate supervisor (if the applicant is MICA staff) or the applicant's Department Chair (if the applicant is MICA faculty). Acknowledgement of Application forms from CAC members must be signed by CAC Program Coordinator, Julie Lin.
Where can I find information about planning or implementing a communinty-based project?
If you have any additional questions, please contact the Office of Community Engagement, at email@example.com or 410-225-2504.