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Staff Leave Benefits

Vacation Leave

These changes effective as of September, 2003 for all new employees after completing their introduction period:

  • All exempt (salary) employees are granted four weeks (20 working days) of paid vacation leave.
  • All non-exempt (hourly) employees are granted two weeks (10 working days) of paid vacation leave in the first year of employment with a maximum carry over of five (5) working days.
  • 2nd Year of Employment –Three weeks (15 working days) with a maximum carry over of ten (10) working days.
  • 3rd Year of Employment – Four weeks (20 working days) with a maximum carry over of ten (10) working days.

All vacation leave is accrued per pay period. Vacation leave will not be counted as "time worked" for purposes of calculating overtime pay.

Sick Leave

Employees are eligible to take up to ten (10) sick leave days each fiscal year. Sick leave is for personal illness or injury (off the job). Sick leave is accrued at 2.5 days per quarter, up to ten (10) days per fiscal year. Sick leave may not be used until it has been accrued. An employee is allowed to carry over a maximum of ten (10) days from the previous year to accumulate a maximum of twenty (20) days of sick leave (140 hours) in any given year. Sick leave will not be counted as "time worked" for purposes of calculating overtime pay.

Accumulated sick leave will not be paid to terminating employees at the time of separation.

Personal Leave

Employees are entitled to take four (4) days of personal leave per fiscal year. Any personal leave unused at the end of the fiscal year shall not be carried over.

Employees may be granted at the discretion of their supervisor, personal leave for unforseen emergencies, which require the employee to be away from work. Employees must notify their supervisor immediately if a personal day is needed. Many factors are taken into consideration by the supervisor before extending personal leave. Unless critical staffing shortages occur, personal leave shall be granted. Check with your department for detailed guidelines.

Personal days are not to be carried over from year to year and will not be paid to terminating employees at the time of separation. Personal leave will not be counted as "time worked" for purposes of calculating overtime pay.

Bereavement Leave

Employees who wish to take time off due to the death of a family member should notify their supervisor immediately. You may be absent from work at your regular rate of pay for up to five (5) days to attend funeral and related matters if you suffer the loss of an immediate family member. MICA defines "immediate family" as the employee's spouse/partner, parent, or child.

If you suffer the loss of a brother or sister, mother-in-law or father-in-law, grandparent, or grandchild, employees are eligible for up to three (3) days leave.

Bereavement leave will not be carried over from year to year and will not be paid to terminating employees at the time of separation. Bereavement Leave will not be counted as "time worked" for purposes of calculating overtime pay.